Your team is guaranteed to play at least 5 games, weather permitting, but depending on your team’s success, you can play several more!

The official tournament schedule will be sent out and posted on our website one week before the tournament. An idea of what to expect:

Day 1: Pool Play games begin at 10:00 AM. The mandatory Coaches’ Meeting will take place around 8:30 AM for all teams, regardless of their first game time. Pool Play continues throughout the day. 

Day 2: Pool Play games continue until completed. Skills Competitions may also take place on this day, depending on field availability. 

Day 3: Bracket Play begins at the scheduled time. If Skills Competitions were not completed on Day 2, they will be held on Day 3. 

Day 4: Bracket Play concludes. Championship games are typically played on this day.

Day 5 (If Scheduled): This is a rain day. Not all locations have this day built into the schedule, so please check your specific event dates. If weather delays occur, games may be pushed to this day instead of being played late into the night. 

In the event of rain or lightning delays, you will be notified as soon as updates are available from the park and a new schedule is in place. Please be patient–if conditions allow, we will be prepared to play on the fifth day to ensure as many games as possible are completed.

If you need to cancel your registration, please follow the steps below:

1. Please notify us immediately by emailing Todd Warf at [email protected].
2. If your team has already booked hotels, please log in to your online lodging portal to complete the necessary cancellation steps. If you’re unsure how to do this, contact [email protected] for assistance.
3. Per our Terms of Service, if you cancel your registration at any time, Athletx Sports Group will issue you a credit valid through the end of the 2026 season.

This credit can be applied to any Athletx-hosted tournament, which you can find here:

TEAM EVENTS:
Softball World Series – (10U, 12U, 14U, 16U and 18U)
Youth Softball Nationals – (10U, 12U, 14U, 16U and 18U)
Game Day USA – (10U, 12U, 14U, 16U, and 18U)

INDIVIDUAL EVENTS:
Softball Youth All-American Games – (2023-2032)
Game Day USA All-Star Weekend – (8U-18U)

The event insurance is different from your team’s limited liability policy required to play in the tournament.

For more information on team liability coverage, please visit chappellinsurance.com.

The event insurance offered during registration applies if Athletx Sports Group or the Softball World Series has to cancel your age group or the tournament for covered reasons. If this is the case, then if the event insurance is purchased, you will receive a refund instead of a future credit.

If the event insurance is not purchased, then teams will receive a credit toward a future Athletx Sports Group event that is valid for 24 months.

Teams are welcome to bring pins to exchange with other teams; however, there is no designated time set aside in the schedule specifically for pin trading. We recommend coordinating with other teams during Skills Competitions or downtime between games if you’d like to trade pins.

Every event has a gate fee. The standard gate fee for our events is $750 per team.

Yes! Tournament shirts will be available for pre-order, and you’ll receive both text and email communication when the pre-order process begins in the spring.

We strongly recommend pre-ordering, as shirts always sell out on-site.

• Pre-Order Price: $30
• On-Site Price: $35

Please note: All communication will be sent to the email and phone number of the person who registered the team. It is that individual’s responsibility to share pre-order information with parents and players.

Once your registration fee is paid, please note the following:

• No cash, check, or credit card refunds will be issued for any reason, unless the event is canceled by the host due to low attendance or canceled due to inclement weather. 

• This policy applies to all registrations, regardless of the reason for withdrawal.

If the weather doesn’t cooperate, here’s what you need to know:

• We will do everything reasonably possible to complete the event.

• If an event is completely canceled due to weather or field conditions:

  • You will be given the option to transfer your registration to another Athletx Sports Group event in the upcoming season or the next season. Transfers are subject to event availability and registration deadlines.

• • OR if we cannot find an alternate event then we will issue a refund.

• We are not responsible for travel, lodging, or any other expenses related to a canceled or relocated event.

Last-Minute Drops:
If you cancel or drop out within 2 weeks of your scheduled event, you will not receive a credit for a future event.

Can I transfer my registration to another event or brand?
Yes! If you’re unable to attend your originally scheduled event, you can transfer your registration to another Athletx Sports Group tournament — even if it’s under a different brand like Baseball Youth or Softball Youth.

We’re happy to help you make the switch. Just reach out to us, and we’ll assist you in finding a suitable event. Our brands work closely together, and we’re flexible when it comes to helping families make the most of their registration.

Explore all upcoming events here: athletx.com/our-events

Email Todd Warf at [email protected], and please allow 1-2 business days for a response.