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Kelsea Cichocki

Recruiting Coordinator

Frequently Asked Questions

Our policy states that all teams outside of 75 miles are required to stay with our partnering hotels. This list can be found on the Youth World Series website under the hotels tab in the top right corner.

This policy requires teams to have at least 26 room nights through our hotels, if this cannot be met, then an alternate lodging fee will be added to the registration. This fee is $595 and it allows teams to stay wherever they want if paid.

Our game guarantee is 5 games, but you can play up to 7 depending how far you go inbracket play

The official tournament schedule will be sent out, and put on our website 1 week before the tournament.- An idea of what to expect is:

Day 1: Pool Play games will start at 10am and those with the early games will have a coaches meeting at 8:30am. Pool play games will go on for the remainder of the day.

Day 2: Pool play games will continue until completed. We could have our skills competitions on this day as well depending on field availability.

Day 3: Bracket play will start at the directed time. If skills competitions are notcompleted on day 2 then they will take place on Day 3.Cont.1

Day 4: Bracket play will end on day 4.

Day 5 (if scheduled): This is a rain day. Not all locations have this day built in so check your dates, but if weather causes us to push games back, instead of playing all night we will push games back to this day to allow for more games to be played during the week.

If we have a rain or lightning delay you will be notified as soon as we have an answer from the park and the new schedule in place so please be patient. If we see that it’s possible to continue to play that day we will be prepared to play on that 5th day.

If for some reason you have to cancel your registration with us, the following things need to take place:

  1. Aaron Smith (kcichocki@athletx.com) needs to be notified immediately.
  2. If you have booked hotels, please go to the online portal and follow necessary steps. If you don’t know steps please email jsiegel@athletx.com

Per or terms of service at any point if you cancel your registration, Athletx sports group will issue you a credit that is good until the end of the 2024 season. It can be used on any tournament that we host and those can be found here:

TEAM EVENTS:
Softball World Series – (10U, 12U, 14U, 16U and 18U)
Youth Softball Nationals – (10U, 12U, 14U, 16U and 18U)
Game Day USA – (10U, 12U, 14U, 16U, and 18U)

INDIVIDUAL EVENTS:
Softball Youth All-American Games – (2023-2032)
Game Day USA All-Star Weekend – (8U-18U)

The event insurance is different from your team’s limited liability policy. That is required to play in the tournament.

For more information on this please visit chappeellinsurance.com.

The event insurance is used in the event that Athletx Sports Group or the Softball World Series has to cancel your age group or the tournament. If this is the case then if event insurance is purchased you will receive a refund and not a future credit.

If the event insurance is not purchased then teams will receive a credit to future Athletx events until the end of 2023. (For more information on events please see list above)

New this year to the Softball World Series is optional pin trading!

Teams are more than welcome to bring pins, but we will not have time set aside to allow for pin trading. Our recommendation is during your skills competitions ask teams if they would like to trade.

Every event has a gate fee. The standard for our events is 10$ a day or 30$ for the weekend per person. Kids under the age of 12 will get in free to the event.

The registration covers players to get into the park for free, as well as 3 coaches.

You will receive a wristband or stamp at the point of entry to the event.

If you decide to register for the Reno-Tahoe tournament, the gate fee will be paid for as an additional cost in the invoice. This cost is $490 and it covers all persons coming and leaving the park.

Yes, tournament shirts will be available for preorder and you will receive text messages and emails about this process starting in the Spring. We always sell out on-site, so please Pre-order to ensure we can meet your needs. Pre-order – $30, On-site – $35

The email and phone number that we have on file is who registered the team. It is their responsibility to get the information out to the parents of the players.

Is there a question that wasn’t answered here?
Email kcichocki@athletx.com and please allow 1-2 business days for a response!

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